Agreed that this was ready to submit to Council, with the following changes:

1. Remove the reference to "feeling nervous" - this is too emotional
2. Add a power for Council to intervene if they feel that the Code of Conduct Committee has got something wrong
3. Clarify the point about personal views on social media, to explain that this is simply about being clear that a Trustee is not purporting to represent the Society if the Trustee's personal views differ from an agreed position, and they want to post about this.

Agreed that although the role did need to change, this needed to go slowly and gently!

1. It can and must be linked to the evolution of the staff finance role(s), with Mark P due to retire next year - although Phil and other Trustees involved will need to make sure that the idea of a different role for the Treasurer is linked to planning recruitment. It would be a mistake to describe staff finance role(s) solely in terms that depend on how the current Treasurer role is defined.
2. Agreed that this should not go to Council for any sort of decision in December - it needs gradual discussion over the coming year
3. However, we should take the operational detail of the Treasurer role out of the Bye-laws, and put this in a separate document.

Agreed to propose to Council that the VP term be extended to three years.

1. The first year would be, as normal, "understudying" the Chair of the relevant Awards Committee
2. The second two years would Chairing the Awards Committee
3. The outgoing VP could sit on the Awards Committee for the "middle year" of the incoming VP's term (to keep the Awards Committee numbers steady)
4. If the current VPs don't want to do three years, that's fine - this could start after they finish
5. The VPs could also be asked to contribute to work on External Honours
6. On the name, the Steering Group agreed that it didn't really line up with the role, especially as VPs aren't even Officers. They could just be called "Chairs of the Awards Committees" rather than VPs? Agreed to ask Council's opinion. This is not a hugely important point.

Agreed that the best compromise between the different views was to propose to Council as follows:

1. VP - extend to three years (see above)
2. Treasurer - keep at five years (note that this is normally just one term of five years. It's not expected to be five and another five - this is unusual)
3. Secretary - keep at five years (same point as above) and also introduce a "we're all still friends" break clause after three years, as the role is so demanding.  

Agreed that this was not urgent - given that time at the December Council meeting was limited, this could be left until next year.

1. Concern noted that people would just chat to fill the time!
2. Concern also noted about how (if Trustees were concerned about a member of staff) to ensure that the CEO was correctly involved in such discussions
3. Noted that any minutes kept could be minimal - and only a record of actual decisions was needed. There is no need for a verbatim record of a closed session, nor for minutes of discussion.

Agreed that as the Charter currently does not have a dissolution clause, nor any mention of the President-Elect, these points needed to be added in.

Should there be a Trustee role focusing on Publishing? If so, does this need to be an extra person on Council, or could one of the positions on Council with no "extra name" - eg the people who are not Secretary, VP, Treasurer, Pres, PE - become Chair of Publishing?